A branded dealer portal where dealers configure and price your products themselves, and can't submit anything you can't build. Every order becomes a build-ready work order, a scheduled delivery, and an invoice, in one system.
Phone orders, spreadsheet pricing, and re-keyed work orders don't just slow one person down. The same order causes a different problem at every desk it touches.
Every new dealer adds calls, re-keying, and follow-up. Pricing lives in one person's head, and so does a big part of the business.
Add dealers without adding desks.
Dealers configure, price, and order on their own. Pricing lives in the system, not in someone's inbox.
Someone re-keys the order, a detail gets missed, and the shop builds it anyway. You find out at QC, or when the dealer calls about a remake.
Orders reach the floor build-ready.
Orders are validated as the dealer enters them. Work orders are created with the BOM, routing, and instructions already on them, and tablets walk each station through the job.
Dealers wait on a price while your team checks the sheet, the discount, and the freight. Then they call back to ask where the order is.
Dealers price it themselves, 24/7.
They see their own price live while they configure. Status and ship dates are in the portal, so they check instead of call.
Invoices get typed after the truck leaves, deposits are tracked by hand, and everything is keyed twice: once for the order, again in QuickBooks.
Invoices come straight from the order.
Deposits follow the dealer's payment terms, reminders go out on their own, and the invoice posts to the ledger the moment it's issued.
A working configurator on the same engine your products would run on. Change the size, pick options, and try to order something that can't be built.
The rule fires at the field and tells the dealer how to fix it. Orders that can't be built never reach your desk.
The dealer's own price updates on every change: their grid, their discount. No "let me get back to you."
The unit lands on the quote. The same definition that priced it writes the BOM and routing for the shop.
Work through each section. Your price updates automatically.
Pricing is up to date.
Illustrative product, dealer, and prices. Yours are modeled during onboarding.
Click through one order's life. At every stage, see what Painless did on its own: the work orders, the shipment, the invoice, and the journal entries behind them. Nobody retypes a thing.
Coastal Blinds configured three awnings in the portal. Each one was priced from your grid while they worked.
Price
$2,180.00
| Dimensions | |
|---|---|
| Width | 16' 0" |
| Projection | 10' 0" |
| Fabric | |
|---|---|
| Fabric | Acrylic canvas · Graphite |
| Valance | Scalloped, 8" |
| Operation | |
|---|---|
| Operation | Motorized |
| Motor Side | Left |
| Frame & Mounting | |
|---|---|
| Mount | Wall |
| Frame Color | Bronze |
Price
$1,980.00
| Dimensions | |
|---|---|
| Width | 14' 0" |
| Projection | 10' 0" |
| Fabric | |
|---|---|
| Fabric | Acrylic canvas · Graphite |
| Valance | Straight, 6" |
| Operation | |
|---|---|
| Operation | Motorized |
| Motor Side | Right |
| Frame & Mounting | |
|---|---|
| Mount | Wall |
| Frame Color | Bronze |
Price
$1,880.00
| Dimensions | |
|---|---|
| Width | 12' 0" |
| Projection | 8' 0" |
| Fabric | |
|---|---|
| Fabric | Acrylic canvas · Graphite |
| Valance | Straight, 6" |
| Operation | |
|---|---|
| Operation | Motorized |
| Motor Side | Left |
| Frame & Mounting | |
|---|---|
| Mount | Wall |
| Frame Color | White |
J. Alvarez
2140 Harbor View Dr
Port Orange, FL 32127
(386) 555-0142
FURTHER READING The re-keying tax: six operating principles for configurable manufacturers
Sell, make, deliver, and get paid, all on one order record. Start with selling, shipping, and getting paid. Add production and inventory when your shop is ready, and full accounting when it launches in late 2026.
Dealers configure, price, and order on their own.
The floor gets build-ready work. Purchasing sees what's short.
FROM ONE DEALER ORDER · SO 1847
It ships on its route day, invoices itself, and lands in the ledger.
Every document links back to SO 1847. Nobody re-keys a thing along the way.
Setting up a product line used to mean weeks of data entry. Product Studio starts from the price sheets and order forms you already have. After that, the recurring work runs on its own, at no extra charge.
Product Studio is where your team builds and maintains every product: the order form dealers fill in, the rules that stop bad orders, the price tables, the bill of materials, and the production route.
A new fabric, a price increase, a rule the shop keeps asking for: ask in plain English and it's in a draft minutes later. No consultant, no support ticket, no waiting on a developer.
Excel or CSV price grids, photos or PDFs of your order forms, even a link to a product page. Studio reads them and drafts the whole product.
Options, prices, rules, BOM, routing. Studio makes the edit, tests sample orders, and shows you exactly what changed.
Every change is a draft you can test drive, undo, or schedule. Prices are confirmed by you, cell by cell. Dealers see it when you activate.
What a dealer fills in to order Retractable Awning. Try it.
Dimensions
Width
8′-0″ to 30′-0″
Projection
Drive
Operation
Fabric
Try it: send the prompts and watch the draft change. Illustrative product and prices.
Plain-English answers about AR, pipeline, sales, and orders, straight from live data. Read-only: it looks, it never touches.
? Which dealers are more than 30 days past due?
2 DEALERS · $6,772.50 PAST DUE
Also on autopilot: invoice emails, recurring journal entries, and work order auto-release.
Each of these is good at something. None of them carry a configured dealer order all the way from quote to paid invoice.
| WHAT YOU NEED | Spreadsheets + phone orders Flexible, until pricing lives in one person's head. | Catalog ordering portals Great for reordering fixed SKUs. Not for built-to-size. | Single-industry tools Deep in one category, like windows or signs. | Enterprise CPQ Built for sales teams, priced per seat, months to launch. | BUILT FOR THIS Painless Configurable products, sold through dealers. |
|---|---|---|---|---|---|
| Prices configured products | Partly: By hand, from the price sheet | No: Fixed SKUs only | Partly: Within one category | Yes: Yes | Yes: Any configurable product |
| Dealer self-serve ordering | No: Phone, email, and fax | Yes: Yes | Partly: Within one category | Partly: Add-on or custom build | Yes: Branded portal, included |
| Work orders for the floor | No: Re-keyed from the order | No: No | Partly: Usually an ERP add-on | No: Needs an ERP or MES | Yes: Created from the order |
| Invoicing & payments | Partly: A separate tool, keyed again | Partly: Varies | Partly: Usually an ERP add-on | No: Needs an ERP | Yes: Built in, with QuickBooks sync |
| Quote to paid, one system | No: Four tools, keyed four times | No: Ordering only | Partly: With an ERP bolted on | No: CPQ, plus ERP, plus MES | Yes: One order record, start to finish |
Products are modeled as rules and data, not hard-coded for one category. Here's what that looks like in the industries we build for.
Roller shades · Blinds · Shutters · Awnings · Retractable screens · Pergolas
SAMPLE ORDER Lateral-arm awning · 16′-4″ × 10′-6″ · Motorized
Barn doors · Interior doors · Pocket doors · Closet doors · Shower doors
SAMPLE ORDER Barn door · Shaker · Knotty alder · 36″ × 84″
Cabinets · Doors · Closet systems · Moulding · Casework
SAMPLE ORDER Shaker door · Maple · 23-7/8″ × 30″ · Natural
Upholstery · Casegoods · Contract seating
SAMPLE ORDER Custom sofa · 84″ · Grade C fabric · Walnut legs
Railings · Fencing & gates · Enclosures · Brackets & frames
SAMPLE ORDER Wall-mount enclosure · 24″ × 20″ × 8″ · 14 ga
Custom glass · Mirrors · Laminated glass · Insulated units
SAMPLE ORDER Tempered clear glass · 24″ × 36″ · 6 mm
If it has a size, a material, a finish, and a dealer, it fits.
ALSO A FIT Signs & channel letters · Countertops · Trailers & truck bodies · Modular & prefab · Playground equipment · Retail displays
Send us a price sheet and an order form, and we'll walk through how your product would run in Painless.
Our team sets you up: we model your products, pricing, and routing with you, pilot with a few dealers, then launch. From there, your team runs it. Implementation is a fixed price, quoted before you sign.
Your products, price sheets, dealers, and how an order moves from the phone to the truck.
Configurations, price grids, discounts, and routing. Price sheets are read in, not retyped, and your team learns Product Studio along the way.
Turn on portal ordering for a handful of trusted dealers and fix what they find.
Every dealer gets your branded portal. Work orders, shipping, and invoices run from their orders.
New products and price changes are drafts you build in Product Studio, test, and schedule. We're a message away.
We build it, and you know the scope, the plan, and the price before you sign. Most land between $10,000 and $25,000.
Rather build it yourself? Set up your products in Product Studio, and we'll run the kickoff, train your admins, and brand your portal. Est. $2,500 one time.
A percentage of invoice volume with a monthly minimum, not a fee per login. Everyone from the front office to the shop floor gets access.
or $1,500/month, whichever is greater
Minimum starts at signing · first month pro-rated
For manufacturers who run production outside the system.
or $2,500/month, whichever is greater
Minimum starts at signing · first month pro-rated
For manufacturers who want the whole operation in one system.
The Everything minimum applies. 1% of $200K would be $2,000.
An estimate for planning. The monthly minimum starts when you sign, pro-rated for your first partial month. Full Build is a fixed quote after discovery, and AI features are billed by usage. No seat licenses, no long-term contract.
Either plan's minimum costs less than the order-entry time it takes to re-key dealer orders by hand, before you count the configurator, portal, and routing software it also replaces.
Replaces a product configurator, a dealer portal, delivery routing, and re-keying orders by hand.
Replaces a product configurator, a dealer portal, delivery routing, production and inventory software, accounting and bill-pay subscriptions, and re-keying orders by hand.
Volume is the invoices you issue through Painless; drafts and voided invoices don't count. The platform fee is the greater of the volume fee or your plan's monthly minimum. AI usage is billed after the fact on your monthly invoice.
See Full PricingThe questions owners, plant managers, and controllers ask on the first call. Don't see yours?
Start a ConversationAn all-in-one platform for wholesale manufacturers of configurable products that sell through dealers. It combines a configure-price-quote (CPQ) engine, a branded dealer ordering portal, work orders and shop-floor tablets, inventory and purchasing, shipping and delivery routes, invoicing, payments, and accounting in one system.
No. Painless pushes invoices and payments to QuickBooks Online, and on the Everything plan it can also push bills, inventory, and journal entries. The sync is one-way: Painless sends, QuickBooks receives. A few documents, like invoices with sales tax or an applied deposit, still need entering in QuickBooks by hand; the Accounting page lists exactly what syncs. Full accounting, so you can retire QuickBooks entirely, is expected in late 2026, and parts of it are in Painless today.
Enterprise CPQ is built around large sales teams, usually priced per seat, and implemented over months with a separate ERP behind it. Painless is built for small-to-mid manufacturers: the configurator, the dealer portal, the shop floor, and invoicing are one system, priced on invoice volume, and live in weeks rather than months.
Catalog portals let dealers reorder fixed SKUs. Painless prices a product built to the dealer's exact size and options, stops invalid combinations before they are submitted, and turns the order into a work order with the BOM and routing already on it.
Weeks, not months. The timeline depends on how many product lines you bring on first. We scope it in discovery, and you get the plan and a fixed implementation price before you sign. Many manufacturers pilot with a few dealers before inviting the rest.
Ordering is 0.5% of invoice volume with a $1,500 monthly minimum; Everything is 1% with a $2,500 minimum. You pay whichever is greater, the minimum starts when you sign, pro-rated for your first partial month, and there are no seat licenses. Implementation is a one-time fixed quote, typically $10,000 to $25,000 depending on how many product lines we set up. Card and ACH payments carry Stripe's standard processing fee plus a small Painless payment fee set in your agreement; dealers pay nothing extra. If you choose, a digital service fee on each dealer order can pass some or all of your Painless cost on to your dealers, at a rate you set per dealer. Background automation (reminders, statements, syncs, replenishment scans) is included and not metered. AI usage (Account Assistant and Product Studio) is billed after the fact on your monthly invoice.
Dealers get a portal with your brand on it, open 24/7, showing their own price as they configure. They can check order status and ship dates, pay invoices by card or ACH, pull spec sheets and price books, and build branded quotes for their own customers. You can turn on portal ordering dealer by dealer, starting with a few.
Yes. Product Studio reads Excel and CSV price grids cell by cell and turns them into price tables after you confirm. It can also read photos and PDFs of your order forms to draft the configuration. Price tables are saved only after you confirm them, and configuration changes wait as drafts until you activate them.
Tablets with a modern browser at the stations you want to run paperless. Shop users sign in with a PIN, no email needed. Label printing works with Zebra, Brother, Dymo, and CUPS printers through a small print agent on a Mac or Raspberry Pi. Printer setup can be quoted separately if you want us to handle it.
Not on standard plans: you can cancel anytime, and fees already incurred are still due. High-volume manufacturers can choose a custom plan that trades a volume or term commitment for a lower rate.
Send a price sheet and an order form. We'll walk through how it configures, prices, and routes in Painless. No pitch deck.
No seat licenses · No long-term contracts · Keep QuickBooks